TITLE: CLINIC PHARMACY CLERK

IMMEDIATE SUPERVISOR: PHARMACY DIRECTOR/HEALTH DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

QUALIFICATIONS:

Requires a High School Diploma or GED. Prior experience in a pharmacy or healthcare setting preferred. Strong verbal and communication skills. Good organizational and time-management abilities. Excellent customer service skills. Ability to work independently and part of a team. Understanding pharmacy terminology and basic medications is beneficial. Must be proficient in computer skills including Microsoft Word and Excel. Must have pharmacy software experience, ComputerRX preferred. Must have a valid driver license and be insurable.

RESPONSIBILITIES: 

1. Assist in inventory of pharmaceutical stock.
2. Answer multiple phone lines and pharmacy window. Answer patient inquiries related to general pharmacy services. Direct patients to the pharmacist or pharmacy technician for medication-related questions.
3. Greet and assist all patients promptly and courteously, creating a welcoming environment.
4. Ensure confidentiality and privacy of patient information at all times. Abide by HIPAA guidelines.
5. Communicate effectively with pharmacy staff reporting patients’ or providers’ problems or issues within a timely manner.
6. Operate the pharmacy computer system to potentially include patient data input, report generation, and other reporting requirements.
7. Supporting pharmacists by assembling, stocking, and distributing medications.
8. Comply with rules, regulations, and procedures put in place by the State Board of Pharmacy.
9. Maintain a clean and organized pharmacy environment to include but not limited to sweeping, mopping, dusting, organizing shelves, taking out the trash, etc.
10. Complete other duties as assigned.

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TITLE: HR ASSISTANT/BENEFITS COORDINATOR

IMMEDIATE SUPERSOR: HUMAN RESOURCES DIRECTOR

CONTROLLING SUPPERVISOR: CHAIR

STATUS: REGULAR/FULL TIME

LOCATION: KAW CITY, OK

SALARY RANGE: $15.00 – $18.00

QUALIFICATIONS:

An associated Degree in Management, Business, or related field and 1 year Employment Verification experience in Human Resources or a high school diploma/GED and Vocational training or trade school with a minimum of three (3) years’ experience in Human Resources. Knowledge of Human Resource concepts and employment laws is preferred. Experience may be subsisted for educational requirements.  Must possess a valid driver license and be insurable.

RESPONSIBILITIES:

1. Assist the Human Resource Director with the day-to-day operations of the department.
2. Responsible for establishing, organizing and maintaining files and documentation for the department.
3. Process payroll for the Tribal Administration and Gaming Commission employees.
4. Ensure employees’ accrued annual leave accruement is maintained properly.
5. Assist in completing reports as required.
6. Insure strict confidentiality of all personnel records.
7. Complete timesheets for payroll processing ensuring all coordinating paperwork is submitted to payroll timely.
8. Process all incoming/outgoing mail including mail records as needed.
9. Serve as liaison between Kaw Nation and insurance benefit providers.
10. Audit monthly employee insurance billing statements.
11. Process insurance enrollment for eligible employees.
12. Coordinate annual open enrollment processes.
13. Ensure compliance with Kaw Nation employee policies and Federal employment laws including, but not limited to, COBRA, HIPPA, and FMLA.
14. Assist HRD in performing background screening and new employee orientation, and in-house training sessions.
15. Assist with any Worker’s Comp claims.
16. Ensure all reports are filled out and processed with new hires or resignation names.
17. Work with Emergency Manager on the Employee Emergency List.
18. Other duties as assigned by HRD, Executive Director or Tribal Chair.

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TITLE: TRANSIT COORDINATOR/DRIVER

IMMEDIATE SUPERVISOR: EXECUTIVE DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

LOCATION: PONCA CITY, OK

QUALIFICATIONS:

1. GED or High School Diploma
2. Must have and maintain a valid driver’s license with clean driving record.
3. Coordinating, planning and development of routes, transit assets, and compliance with grant.
4. Preparing and monitoring the Transit program budget.
5. Must be able to lift at least 25 pounds and move about with ease.
6. Skill and ability to communicate courteously and effectively orally and in writing, with the ability to work with the public and provide quality customer service.
7. Basic knowledge of Microsoft Office software. (Outlook. Word, Excel, etc.)
8. Ability to work independently and productively.

RESPONSIBILITIES:

1. Prepare and submit monthly, quarterly and annual reports as required.

2. Assist in the development of a quality transit program for tribal citizens. Assist with route development and mapping as needed.

3. Maintain accurate and up-to-date log of all transportation activities, vehicle milage logs, and an active calendar of scheduled pick-up/drop-off points. Book and coordinate customer transfers, ensuring punctual and accurate pick-up/drop-off services.

4. Dispatch calls as needed and communicate with transit drivers to ensure that all requests are documented, and that passengers are picked up and dropped off as scheduled. Provide drivers with a schedule and communicate throughout the shift to ensure safety and quality of service.

5. Ability to use effective questioning to confirm essential information (including pick-up/drop off times, accessibility needs, special requirements, etc.) while resolving customer inquiries related to services offered. Monitor schedules and have ability to work with emergency management to monitor inclement weather-related cancellations to adjust schedules if needed.

6. Ability to coordinate and implement transit schedule and monitor the status of transportation needs as they arise, this will include scheduling of regular vehicle maintenance, any fixed routes, and/or as necessary assist drivers with transportation services. Maintain transportation vehicles by ensuring they are clean and meet Kaw Nation standards for providing services to the community.

7. Attend necessary trainings to improve and enhance services. Stay current with industry updates and communicate with transit program personnel to ensure we are in compliance of current transportation compliance requirements and trends.

8. Complete any other duties as assigned by the immediate/controlling supervis

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ADMINISTRATION RECEPTIONIST POSITION DESCRIPTION

TITLE: ADMINISTRATION RECEPTIONIST

IMMEDIATE SUPERVISOR: FRONT OFFICE ADMINISTRATOR

CONTROLLING SUPERVISOR: EXECUTIVE DIRECTOR

STATUS: REGULAR, FULL -TIME

LOCATION: KAW CITY, OK

QUALIFICATIONS:

Must have a high school diploma/GED and/or Vocational secretaries training or trade school.  Must have proficiency in word processing.  Requires demonstrated language and spelling skills and knowledge of efficient office procedures.  Experience in multi-phone line system with good communication skills and postage machines is preferred.  Experience may be substituted for educational requirements.

RESPONSIBILITIES:

1. Greet clients and visitors with a positive, helpful attitude.
2. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
3. Answering phones in a professional manner, and routing calls as necessary.
4. Process all incoming/outgoing mail including mail records.
5. Issue GSA and Tribal vehicles keys to employees and maintain mileage log.
6. Record Maintenance request log.
7. Order supplies for the Nation, fill supply request as needed, and complete monthly allocation of supply costs for the accounting department.
8. Keep the supply closet neat and orderly.
9. Provide excellent customer service.
10. Complete any other duties as assigned by the immediate/controlling supervisor.

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TITLE: KNBS AR Clerk/Office Clerk

IMMEDIATE SUPERVISOR: KNBS DIRECTOR 

CONTROLLING SUPERVISOR: TRIBAL CHAIR

QUALIFICATIONS:

High school diploma or GED and two (2) years of experience in general office administration which includes advanced clerical and computer skills in a Windows environment required.  .  Experience may be substituted for education.

Must be able to set priorities, organize, coordinate work efficiently, and establish good personal relations with other workers.  Must be able to pass a background check, drug test and maintain such status.

Responsibilities and Duties:

The position provides clerical and administrative support services such as, but not limited to the following: word processing, mail administration (including e-mail), file maintenance, and project administration for the KNBS Director.  Duties will include record maintenance and security; assist with the KNBS entities, keep record of questions, problems, and complaints of the public and others.

1. Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
2. Assist in month-end closing procedures and reconciliations.
3. Answer and manage incoming telephone calls; respond, manage and/or refer as appropriate, inquiries and requests from the public, KNBS, KSSN, KSSP, SWEX, WM, business contacts, vendors, and representatives from other organizations, as may be necessary.
4. Provide administrative and clerical support to the KNBS Director as assigned.
5. Provide customer service to the public and the members and employees of KNBS who have business with or KNBS Director.
6. Provide or receive information on behalf of the KNBS Director enter, retrieve, and manage various reports.
7. Type and prepare correspondence and other documents as directed by the KNBS Director, make copies of materials, records and/or correspondence for distribution as directed; and file and track records.
8. Observe strict confidentiality in all matters, responsibilities and duties performed on behalf of the KNBS Director, and in accord with the Kaw Nation’s Freedom of Information and Privacy Act.
9. Provide assistance to other departments in KNBS.  Written records will be kept of departments helped and the nature of the work accomplished.
10. Complete any other duties assigned by the immediate or controlling supervisor.

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TITLE: FLOATER

IMMEDIATE SUPERVISOR: EXECUTIVE DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

STATUS: REGULAR, FULL -TIME

LOCATION: KAW CITY, PONCA CITY, NEWKIRK, OK

QUALIFICATIONS:

Must have a high school diploma/GED and/or Vocational secretaries training or trade school.  Must have proficiency in word processing.  Requires demonstrated language and spelling skills and knowledge of efficient office procedures.  Valid Oklahoma Drivers and insurable. Must be able to commute to Kaw City, Newkirk, or Ponca City depending on the needs of Kaw Nation. Experience in multi-phone line system with good communication skills and postage machines is preferred. Must be able to lift at least 25 pounds and be able to bend, push, and pull. Must be able to work in various climates and temperatures depending on the needs of the Kaw Nation. Experience may be substituted for educational requirements

RESPONSIBILITIES:

1. Greet clients and visitors with a positive, helpful attitude.
2. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
3. Answering phones in a professional manner, and routing calls as necessary.
4. Process all incoming/outgoing mail including mail records.
5. Record Maintenance request log.
6. Provide excellent customer service.
7. Scheduling appointments for various departments.
8. Assisting in working at the Kaw Nation Child Care Center when needed.
9. Assisting in janitorial work throughout Kaw Nation facilities.
10. Assisting in outdoor/maintenance work when required.
11. Assisting Kaw Nation departments in Kaw City, Ponca City, and Newkirk as needed on a day-to-day basis.
12. Complete any other duties as assigned by the immediate/controlling supervisor.

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TITLE:  GRANTS ADMINISTRATIVE ASSISTANT

IMMEDIATE SUPERVISOR:  GRANTS & CONTRACTS DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

QUALIFICATIONS:

Bachelor’s Degree in Business, Accounting is preferred, Office Administration or related field or an Associate’s Degree with a minimum of 3 years’ experience working with federal funding and financial reporting. Must possess and demonstrate excellent communication skills (verbal and written).  Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, funding portals, and reporting methods.  Must have experience with Microsoft Office including Excel and Word.  Must be able to complete federal financial reporting as well as process and disseminate information to the Department Director. Must be able to multi-task in a fast paced environment.

RESPONSIBLITIES:

1. Work with Director and grant staff on all grant related duties as designated by Grants & Contracts Director.
2. Complete federal financial reporting in a timely manner and distribute all monthly financials to program employees.
3. Update and maintain internal grants/contracts monitoring system that provides all relevant information regarding grants in operation and development.
4. Assist in federal grant/contract monitoring in the area of procedure development, documentation, software spreadsheet and database development.
5. Assist grant team with proposals including writing, editing, table of contents, packaging, mailing, copies, preparing attachments and portal management.
6. Prepare cover letters and award documentation for Chair signature.
7. Responsible for the setup, filing and maintaining of grant folders relevant to the federal funding efforts of the tribe.
8. Must hold all information regarding the Nation in the strictest confidence in all matters, responsibilities, and duties performed under this position.
9. Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.

All new hires will be required by the Kaw Nation  a pre employment drug screen and background check.  Failure to pass the either will lead to withdrawal of the job offer or termination of employment.

Preference is given to qualified Native American and Veteran candidates on Kaw Nation Job Openings.

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TITLE: Land Management Director

IMMEDIATE SUPERVISOR: Chief of Staff

CONTROLLING SUPERVISOR: Chair

STATUS:  Regular, Full-time

LOCATION:  Outside in various weather conditions

SPECIAL REQUIREMENTS:   Exposure to elements, walking long distances, and carrying equipment are required.

QUALIFICATIONS:

The formal education equivalent of a bachelor’s degree in land resource management, biology, forestry, or a related field.

KNOWLEDGE, ABILITIES AND SKILLS:

Knowledge of biological, ecological, and environmental principles preferred. Knowledge of land management principles and techniques. Ability to plan, motivate, direct, and evaluate the work of land management employees. Ability to read, interpret, analyze, and use topographic maps, land surveys, legal property descriptions, and aerial photographs. Ability to use a computer and related software. Ability to operate a variety of power tools and equipment, including chainsaws, all-terrain vehicles, weed eaters, brush mowers, and pesticide sprayers. Ability to communicate verbally and in writing, including detailed reports. Skill in basic carpentry. Skill in vehicle and small motor maintenance.

Responsibilities and Duties:

1. Develops, plans, and conducts on-site land management activities, including controlled burns, boundary demarcation, trail development and maintenance, according to the provisions of approved management plans.

2. Maintain all equipment and supplies for land management, seek, implement, and monitor contracts for land management activities.

3. Recruits, trains, and evaluates the work of land management employees. Is the team leader and develops and implements management plan activities, providing training as needed. Performs other duties as assigned.

4. Complete any other duties assigned by the immediate or controlling supervisor.

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TITLE:  POLICE OFFICER

IMMEDIATE SUPERVISOR:  CHIEF OF POLICE

CONTROLLING SUPERVISOR: TRIBAL CHAIR

QUALIFICATIONS:

Candidates must have a valid Driver License.  BIA and/or CLEET Law Enforcement Certification preferred.  Each officer should possess good communication skills and be in good physical condition.  Weekend and nights required.  Officers can not have a criminal background.

RESPONSIBILITIES:

• Patrol Kaw Nation land, investigate, enforce, and cite or arrest violators of CFR, Tribal Law, and State and Federal laws and refer to proper authorities.
• Makes assigned, periodic inspections and patrols of buildings and property.
• Performs duties assigned by patrol checklist including an examination of all doors, windows, and gates and reports any irregularities to the Police Supervisor.
• Prepare complete and accurate reports with all of the facts.
• Report any fire, theft, or other dangerous or irregular occurrences to his/her supervisor.
• Record and report description(s) of person(s), license tag(s), and automobile(s) of unauthorized person(s) on property.
• Record and submit an accurate log sheet at the end of the each shift, which in addition to regular duties and irregular occurrences, records temperature and weather conditions.
• Testify in Tribal, Federal, and State courts when necessary.
• Serve court documents such as arrests warrants, search warrants, summons, subpoenas, and civil papers.
• Responds to request(s) for assistance on land under tribal jurisdiction.
• Provide back-up services when requested to Newkirk City Police and Kay County Sheriff’s Department.
• Perform any other responsibilities related to Tribal Police as assigned by the immediate/controlling supervisor.

All new hires will be required by the Kaw Nation to submit to a pre employment drug screen and background check.  Failure to pass the drug screen or the background check will lead to withdrawal of the job offer or termination of employment.

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POSITION DESCRIPTION

TITLE: Medical Doctor (MD/DO), Physician Assistant (PA), Nurse Practitioner (NP)

IMMEDIATE SUPERVISOR: Health Director

CONTROLLING SUPERVISOR: Chair of Kaw Nation

QUALIFICATIONS

Medical Doctor (MD/DO)

• Doctor of Medicine (MD) or Doctor of Osteopathic Medicine (DO) degree from an accredited medical school.
• Licensed as a physician in the State of Oklahoma by the Oklahoma State Board of Medical Licensure.
• Certification/license by the U.S. Department of Justice Drug Enforcement Administration (DEA) and the Oklahoma State Bureau of Narcotics and Dangerous Drugs Control.
• At least two (2) years of experience in general/family practice is preferred.
• CPR certification and valid driver’s license.
• Experience with Native American healthcare is preferred.
• No unresolved malpractice suits or complaints on file in any state of licensure.
• Knowledge of diagnosing and treating human injuries, diseases, and deformities.
• Familiarity with computerized medical records systems and computer literacy required.

Physician Assistant (PA)

• Master’s degree from an accredited educational program for Physician Assistants.
• Licensed in Oklahoma or an accredited state accepted in Oklahoma.
• Certification/license by the U.S. Department of Justice Drug Enforcement Administration (DEA) and the Oklahoma State Bureau of Narcotics and Dangerous Drugs Control.
• At least two (2) years of experience in general/family practice preferred.
• CPR certification and valid driver’s license.
• Experience with Native American healthcare is preferred.
• No unresolved malpractice suits or complaints on file.
• Knowledge of diagnosing and treating human injuries, diseases, and deformities.
• Experience with computerized medical records systems and computer literacy required.

Nurse Practitioner (NP)

• Graduate from an accredited Nurse Practitioner’s program with a Master’s degree or equivalent in Family Health.
• Licensed by the State of Oklahoma as a Nurse Practitioner.
• Certification/license by the U.S. Department of Justice Drug Enforcement Administration (DEA) and the Oklahoma State Bureau of Narcotics and Dangerous Drugs Control.
• National Nurse Practitioner Certification.
• CPR certification and valid driver’s license.
• Experience with Native American healthcare is preferred.
• At least two (2) years of experience preferred in clinical or public health settings.
• No unresolved malpractice suits or complaints on file.
• Familiarity with computerized medical records systems and computer literacy required.

RESPONSIBILITIES

All positions share the following duties and responsibilities, with some variation based on scope of practice:

• Provide medical care and services to patients at the Kanza Health Center, including physical examinations, diagnostic procedures, medications, and treatment plans.
• Document patient services and treatment plans in the RPMS Electronic Health Records system.
• Comply with all clinical quality assurance and certification requirements.
• Diagnose, manage, and treat illnesses and diseases.
• Perform minor procedures consistent with credentials, training, and privileges.
• Provide medical supervision to clinical nurses and assist in the management of patient care.
• Participate in case management, following up with patients and handling emergencies as needed.
• Refer patients for specialist consultations or other healthcare services as warranted.
• Participate in community outreach, health fairs, and educational programs.
• Maintain licensure and certification requirements.
• Collaborate with the healthcare team to provide holistic care to Native American patients.

All positions are required to comply with Kaw Nation’s drug screening policies, and all new hires must pass an employment drug screen. Failure to pass will result in the withdrawal of the job offer or termination of employment.

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TITLE: DAY CARE TEACHER
IMMEDIATE SUPERVISOR: Day Care Center Director
CONTROLLING SUPERVISOR: Chair
STATUS: Regular, Full-Time
LOCATION: Newkirk, OK.
Pay Range: $12.00 to 14.00 depending on experience

POSITION DESCRIPTION

QUALIFICATIONS:
This person must be at least 18 years of age, must have or working toward obtaining CDA. Must have experience
working with young children. Must have or be willing to complete certification in First Aid and CPR. Must have ability to
pass random drug testing requirements throughout employment. Ability to pass an Oklahoma State Bureau of
Investigation background check. Cannot have been convicted of or pied guilty to any of the following: Child Abuse or
Neglect, Possession, Sale or Distribution of an illegal substance, sexual misconduct of any form and Assault and Battery.
Applicant must be willing to gain more knowledge, training, and ed experience in childhood development.
Must be able to pass a background check, adjudication through the Kaw Nation Police Department and a pre-employment
drug test. Must possess a valid Driver’s License and be insurable. Must be able to pass a physical examination.

RESPONSIBILITIES AND DUTIES:

1. The Teacher is responsible for maintaining a safe and nurturing learning environment for children placed into
his/her care.
2. The Teacher must promote the Kaw Nation Day Care Center in a positive way to parents and the community.
3. Responsible for developing and implementing lesson plans with continuous monitoring.
4. Must be willing to perform all duties inherent in a childcare setting.
5. Monitors children in the classroom and on the playground at all times. At no shall any child be left unsupervised.
Staff must maintain constant vigilance.
6. Must adhere to the Kaw Nation Daycare Policies and Procedures and Staff Handbook.
7. Must observe strive confidentiality regarding children, families and staff and will make parents aware of this policy.
8. Must provide a nurturing, supportive, and positive classroom climate that encourages student learning.
9. Attend local, state, regional and national child care meetings/training when deemed appropriate.
10. Complete any other duties assigned by the Day Care Center Director or Administration.

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TITLE: ASSISTANT PROGRAM DEVELOPMENT/GRANT WRITING SPECIALIST

IMMEDIATE SUPERVISOR: GRANT AND CONTRACTS DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

LOCATION: KAW CITY, OK

QUALIFICATIONS: Educational requirements include a High School diploma with at least one (I) year of experience in the grant writing/development field. An Associates Degree in Business, Accounting, or Office Administration is preferred. Additional experience may be substituted for educational requirements. Must possess and demonstrate excellent communication skills (verbal and written). Demonstrated organizational ability and an ability to meet deadlines. Must be familiar with funding research, identification of potential funding opportunities, federal grant program organization, and reporting methods. Must be able to process and disseminate information to the Program Development Specialists and/or Director. Must be able to multitask in a fast-paced environment.

RESPONSIBILITIES:

1. Responsible for proofreading grant applications prior to submission and recommending changes to Director.

2. Responsible for researching potential funding sources.

3. Responsible for maintaining/obtaining statistical information to use in support of grant applications and progress reports.

4. Maintain Grant Status Report spreadsheet.

5. Assist the Director in developing/maintaining the Program Development/Grants and Contracts policies and procedures manual.

6. Must hold all information regarding the Nation in the strictest of confidence in all matters, responsibilities, and duties performed under this position.

7. Assist with/complete any other job duties that might be assigned by immediate/controlling supervisor.

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