TITLE: PATIENT REGISTRATION

IMMEDIATE SUPERVISOR:         BUSINESS OFFICE SUPERVISOR

 CONTROLLING SUPERVISOR:  Chair

 STATUS: Regular, full-time

 LOCATION: Newkirk, OK

 QUALIFICATIONS:

 Minimum of (1) year experience in a clinical environment and related field. Ability to relate and interact with Native Americans to establish a chart at the Kanza Health Clinic, updating all patient registration and insurance information. Possess interpersonal skills in reading, writing, and speech which would include good communication skills. Must be able to multi task and work with minimum supervision. Prefer candidate to have some knowledge of Insurances and RPMS (Resource Patient Management System). Must have proficient computer skills.

RESPONSIBILITIES AND DUTIES:

1. Establish new patients by making appointments, and entering all required documentation into computer system thru data entry and scanning.
2. Update all patient demographics annually and as needed.
3. Input and verify all insurance information and patient eligibility.
4. Receive and input all Tribal Enrollment information in computer system.
5. Review schedules prior to appointments to see what information is needed to keep chart updated.
6. Inactivate patients per Kanza Health Clinic Policy and Procedures.
7. Abide by the HIPAA Privacy Act of 1974 to maintain confidentiality of all records.
8. Work closely with Billing, Purchase Referred Care, and Medical to get updated demographic, insurance information needed.
9. Maintain statistics as needed for reports requested by supervisor.
10. Any other duties as assigned by immediate/controlling supervisor.

All new hires will be required by the Kaw Nation to submit to a pre-employment drug screen.  Failure to pass the pre hire drug screen will lead to withdrawal of the job offer or termination of employment. All new hires must be able to stand, walk, stoop, bend, kneel, pull, push and lift a minimum of 25 lbs. 

TITLE: ICW ADMINISTRATIVE ASSISTANT                                 

IMMEDIATE SUPERVISOR:  ICW Director

 CONTROLLING SUPERVISOR:  CHAIR

 QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Working knowledge of computers.
• The ability to use word processing and spreadsheets.
• Must be willing to work some evenings and weekends.
• Ability to monitor budgets both tribal and grant.
• Commitment to excellence and high standards.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgment with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Must clear the required Background check 

RESPONSIBILITIES:

 Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Answers and screens telephone calls in a professional and timely manner; takes accurate messages with a high degree of professionalism and
• Exercises considerable judgment and discretion in handling requests for appointments and telephone
• Distributes daily internal/external mail and overnight packages; sends and distributes
• Composes, types, and distributes professional correspondence and memoranda, E-mail and faxes, using individual initiative and as assigned.
• Proactively establishes, and maintains highly organized filing system, files correspondence and other records.
• Meets and greets
• Orders and maintains supplies, coordinates equipment
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Assists with special projects as assigned.
• Performs other duties as assigned by supervisor. 

All new hires will be required by the Kaw Nation to submit to a pre employment drug screen.  Failure to pass the drug screen will lead to withdrawal of the job offer or termination of employment.

EEO & Drug Free workplace employer

Indian Preference considered with verification of Indian Heritage

Veteran Preference considered with verification

KAW NATION POSITION DESCRIPTION

TITLE: Wellness Clerk

IMMEDIATE SUPERVISOR: Wellness Director

CONTROLLING SUPERVISOR: Health Director

QUALIFICATIONS:

Applicant is required to have a high school diploma or must be sixteen (16) years of age or older and currently enrolled in high school.  Must possess basic clerical skills, good oral and written communication skills, and an ability to set priorities. Must be able to organize and coordinate work efficiently.  Computer skills are required.

RESPONSIBILITIES:

1. Responsible for providing overall administrative support for the Kaw Nation Wellness Center.
2. Responsible for all clerical support to staff including, but not limited to, word processing for reports and drafts of schedules.
3. Responsible for preparing materials for all certifications and/or trainings as needed.
4. Responsible for typing, word processing, filing, answering phones, making copies, and scheduling.
5. Keep each area assigned to clean dusted, vacuumed, and trash emptied.
6. Clean and sanitize all bathrooms, keep paper towels and toilet tissue stocked.
7. Report any problem that should require knowledge of specific training to repair or correct to Immediate Supervisor.
8. Wash windows inside and out on a periodic schedule.
9. Complete any other duties as assigned by immediate or controlling supervisor.

KAW NATION POSITION DESCRIPTION

TITLE: Land Management Director

IMMEDIATE SUPERVISOR: Executive Director

CONTROLLING SUPERVISOR: Chair

QUALIFICATIONS:

A bachelor’s degree in resource management, planning or related field and four years’ experience in land management. An additional four years of professional experience in land management may be substituted for the formal education requirement. A demonstrated ability to read maps as well as knowledge of legal property descriptions. This individual must be able to physically lift at least 50lbs. Must be able to set priorities, organize, coordinate work efficiently, and establish good personal relations with other office workers and work independently and creatively.  Must be able to communicate well, both verbally and written format, and prepare and present technically correct and detailed material through presentations.  Must be at least eighteen years of age, possess a valid driver license and be insurable.

OVERVIEW:

The land management officer is responsible for the Nations land inventory and classification program, land disposal program through sale, lease or exchange, and land acquisitions. Additional responsibilities involve coordination with federal, state and local governments on land management issues. Land Managers, maintain and develop forests, rangelands and other natural sites for conservation or resource development

RESPONSIBILITIES AND DUTIES:

1. Other duties maybe assigned and required by the KNED Director.
2. Work with private landowners and government agents.
3. Maintain current knowledge of pertinent legislation and land use regulations.
4. Design and implement ways to improve the land with minimal environmental impact.
5. Design, implement and evaluate programs to sustain the land and its wildlife.
6. May supervise harvests.
7. Choose and prepare sites for planting trees and other crops.
8. Monitor grazing lands for signs of disease, insect infestation and over grazing.
9. Lead Based Paint inspections and Risk Assessments as needed.
10. Home energy audits and assessments

Indian Preference considered with verification of Indian Heritage

Veteran Preference considered with verification

All new hires will be required by the Kaw Nation to submit to a pre-employment drug screen and background check.  Failure to pass the pre-employment drug screen or background check will lead to withdrawal of the job offer or termination of employment.

KAW NATION POSITION DESCRIPTION

TITLE: PHARMACIST

IMMEDIATE SUPERVISOR: HEALTH DIRECTOR

CONTROLLING SUPERVISOR: CHAIR OF KAW NATION

QUALIFICATIONS:

Candidate will possess a Doctor of Pharmacy degree from an accredited pharmacy school and be licensed as a pharmacist in the State of Oklahoma by the Oklahoma State Board of Pharmacy. Candidate will possess certification/license by the United States Department of Justice, Drug Enforcement Administration (DEA) and the Oklahoma State Bureau of Narcotics and Dangerous Drugs Control for Schedule 2, 2N, 3, 3N, 4, and 5 narcotics.

At least two (2) years’ experience in pharmacy practice is preferred.  Experience in a Native American healthcare setting is also preferred.  Applicant may not have any unresolved malpractice suits pending against him/her and shall not have any unresolved complaints on file in any state where he/she has a license to practice as a pharmacist.  Experience with computerized pharmacy records systems preferred.  Computer literacy required.

RESPONSIBILITIES:

Pharmacist is assigned the following duties and responsibilities to be performed in collaboration with the pharmacy team:

1. Responsible for compounding and dispensing medicines using standard physical and chemical procedures to fill authorized prescriptions.
2. Consult with medical staff and make recommendations for the formulary based upon various criteria.
3. Maintain adequate stock and control of all medications, including narcotics.
4. Verifies validity and checks drugs, dosage, interactions, dosage forms and labels for all prescriptions.
5. Provides complete oral instructions and education to patients.
6. Compounds bulk medications and prepackaged drugs.
7. Supervises pharmacy staff.
8. Demonstrates excellent familiarity and capability with third party billing processes and procedures.
9. Develops and manages pharmacy program budget.
10. Maintains records for inspections, inventory, and audits.
11. Maintain Oklahoma licensure.
12. Perform other duties, consistent with the position, as required or assigned by the immediate or controlling supervisor.

EEO & Drug Free workplace employer

Indian Preference considered with verification of Indian Heritage

Veteran Preference considered with verification

All new hires will be required by the Kaw Nation to a pre employment drug screen and background check. Failure to pass the drug screen or background investigation will lead to withdrawal of the job offer or termination of employment. 

KAW NATION POSITION DESCRIPTION

TITLE: ADMINISTRATION ASSISTANT/FLOATER

IMMEDIATE SUPERVISOR: EXECUTIVE DIRECTOR

CONTROLLING SUPERVISOR: CHAIR

STATUS: REGULAR, FULL -TIME

LOCATION: KAW CITY, PONCA CITY, NEWKIRK, OK

QUALIFICATIONS:

Must have a high school diploma/GED and/or Vocational secretaries training or trade school.  Must have proficiency in word processing.  Requires demonstrated language and spelling skills and knowledge of efficient office procedures.  Valid Oklahoma Drivers and insurable. Experience in multi-phone line system with good communication skills and postage machines is preferred.  Experience may be substituted for educational requirements.

RESPONSIBILITIES:

1. Greet clients and visitors with a positive, helpful attitude.
2. Helping maintain workplace security by issuing, checking and collecting badges as necessary and maintaining visitor logs.
3. Answering phones in a professional manner, and routing calls as necessary.
4. Process all incoming/outgoing mail including mail records.
5. Record Maintenance request log.
6. Provide excellent customer service.
7. Complete any other duties as assigned by the immediate/controlling supervisor.

KAW NATION POSITION DESCRIPTION

TITLE: IT Specialist

IMMEDIATE SUPERVISOR: Executive Director

CONTROLLING SUPERVISOR: Chair

QUALIFICATIONS:

Requires an Associates or computer background in related field. Must have experience in Windows applications, configuring and troubleshooting with software and hardware. Strong problem-solving skills. Excellent communication skills. Pro-active, self-starter requiring minimal supervision. Must possess excellent administrative assistant skills (i.e. computer functions, typing, filing, copying, fax, and telephone systems) Confidentiality is at all times a must.

RESPONSIBILITIES:

1. Installing and training of software applications.
2. Installing, administering, and repairing hardware.
3. Maintaining office equipment (i.e. copier, printers, fax machines, phone, etc…)
4. Maintain security at all levels (employee, application, internet)
5. Assists user to resolve computer-related problems such as inoperative hardware or software.
6. Read technical journals and manuals and attend vendor seminars to learn about new computer hardware and software that will benefit the Nation.
7. Install new / rebuild existing servers and configure hardware, peripherals, services, settings, directories, storage, etc. in accordance with standards and project/operational requirements.
8. Evaluate the compatibility with existing systems, ease of use, and if software meets the needs of the program or department with the Nation.
9. Develop and maintain installation, configuration, security/access and backup procedures
10. Administer, support and troubleshoot software / hardware and overall network infrastructure including but not limited to: Windows 2003/2008, Exchange 2003/2010, Terminal Services, VMware, firewalls, routers, broadband connectivity, database servers, performance monitoring, back-ups, third party application support, etc.
11. Create and upkeep network documentation including but not limited: network assessments, monthly maintenance plans, etc.
12. Responsible for the installation, maintenance, and troubleshooting of all managed switches, routers, storage arrays, and servers with the position supervisor. Physically installs all new network equipment. Typically performs the initial installation and maintenance of all network-based software. Performs ongoing installations of new software and hardware and maintains existing Windows network.
13. Be aware of departmental budgets for procurement objectives.
14. Complete any other duties assigned by the immediate or controlling supervisor.

All new hires will be required by the Kaw Nation (post hire) to submit to an employment drug screen and background check.  Failure to pass the post hire drug screen or background check will lead to withdrawal of the job offer or termination of employment.

IMMEDIATE SUPERVISOR: KANZA HUMAN DEVELOPMENT DIVISION DIRECTOR

CONTROLLING SUPERVISOR: Chair

STATUS: REGULAR, FULL-TIME

LOCATION: Ponca City, OK

QUALIFICATIONS:

Associates degree in Communications, Public Relations or related fields, preferred. Experience in website development and management. Experience in social media applications. One-year experience working in community development, preferred. Excellent human relation skills. Experience in working in a culturally diverse community setting. Sensitivity to cultural differences. Valid driver’s license and be insurable.

RESPONSIBILITIES:

1. Write newsletters and other communications instruments targeted to community of parents and citizens interested in the school district.
2. Manage social media presence of district.
3. Manage website presence of district in coordination with the Technology Department.
4. Function as part of a team to provide assistance to students, families and staff to ensure a successful school experience.
5. Works closely with school staff and outside employers to obtain necessary information and provide assistance to clients.
6. Provides support in implementation and coordination of activities with outside service agencies, school sites, etc. for childcare, transportation to and from school, etc.
7. Conduct community meetings.
8. Act as liaison with neighborhood associations.
9. Develop connections between staff, parents, and students.
10. Write routine reports and correspondence
11. Speak effectively before groups of customers or employees of organizations.
12. Work closely with school administration to assess school needs to develop programming that is specific to those identified needs.
13. Coordinate and oversee adult education activities.
14. Perform other activities as assigned by Immediate Supervisor and Controlling Supervisor.

∙ EEO & Drug Free workplace employer

∙ Indian Preference considered with verification of Indian Heritage

∙ Veteran Preference considered with verification

∙ All new hires will be required by the Kaw Nation to submit to a preemployment drug screen.  Failure to pass the preemployment drug screen will lead to withdrawal of the job offer or termination of employment.

KAW NATION POSITION DESCRIPTION

TITLE: Shelter Advocate

IMMEDIATE SUPERVISOR: Shelter Director

CONTROLLING SUPERVISOR: Tribal Chair

TYPE: Regular/Full-time

LOCATION: Newkirk, OK

QUALIFICATIONS:
High School diploma or equivalent required. Prefer experience in counseling and/or advocacy, strong interpersonal and communication skills, ability to work independently, ability to accept responsibility and follow through project assignments. Also prefer experience or demonstrated interest in women’s issues, preferably domestic violence. Valid Oklahoma Drivers License and clean
driving record for insurability.

RESPONSIBILITIES:

• Respond to callers accessing 24-hour hotline and provide services including crisis Intervention.
• Provide information/referrals to victims of domestic violence victims and their children
• Facilitate support groups and/or house meetings
• Provide supportive direction relating to money management, personal hygiene, work skills, housekeeping, meal planning and preparation and utilization of other community resources
• Assist with protective/restraining orders and other court matters
• Arrange for emergency medical services or law enforcement services as needed
• Complete telephone intake with women requesting shelter
• Provide/arrange for shelter for qualified persons
• Complete shelter intake and other related forms as required
• Provide/arrange transportation for clients who are appropriate for shelter
• Ensure client confidentiality and the Center’s confidentiality policy
• Assist in the care and maintenance of the shelter
• Participate in staff meetings/trainings
• Perform related duties as required and/or deemed necessary by Supervisor

All new hires will be required by the Kaw Nation pre employment drug screen and background check. Failure to pass the drug screen or the background check will lead to withdrawal of the job offer or termination of employment.

Excellent benefits are available to all full-time employees including BCBS Medical and Dental, VSP, Prudential Life, 403b and IRA plans. Generous paid leave for sick and vacation.

For more information contact the Kaw Nation Human Resource Department at (580) 269-2552. Applications available at www.kawnation.com.

Resumes without an Application and Disclosure Agreement will not be considered. Submit applications with disclosures to PO Box 50, Kaw City, OK 74641, svogele@kawnation.com or fax to (580) 269- 2536.

EEO & Drug free work place employer
Indian Preference considered with verification of Indian Heritage